Privacy Policy

NAFFTKS Privacy Policy

Effective Date: February 7, 2026

The Nursing Alliance for Fair Treatment of Kansas (“NAFFTKS,” “we,” “us,” or “our”) is committed to protecting your privacy and, especially, your anonymity. We understand that nurses who share their stories may face professional risk and potential retribution, and we take that risk very seriously. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website or share information with us, including personal experiences and stories related to the Kansas State Board of Nursing (KSBN) and nursing discipline.

By using our website or submitting information to us, you agree to the practices described in this Privacy Policy.

1. Our Commitment to Anonymity and Safety

• We are committed to maintaining the anonymity of the individuals behind NAFFTKS and the nurses and supporters who share their stories with us.

• We do not publicly disclose the names, identities, or personal contact information of our organizers, volunteers, or any nurse who shares a story, unless someone explicitly requests and consents to being identified.

• We recognize that nurses may be vulnerable to retaliation or retribution from KSBN or employers, and we design our data practices to reduce that risk by limiting access, minimizing identifying information where possible, and never sharing identifying details without explicit permission.

2. Information We Collect

We may collect the following categories of information:

2.1 Information You Provide Voluntarily

When you interact with our website or our volunteers, you may choose to provide:

• Contact information, such as your name (optional), email address, phone number, and preferred way to be contacted.

• Professional information, such as your role in healthcare (e.g., RN, LPN, APRN, nursing student), employer type (e.g., hospital, clinic, long‑term care), or general location (e.g., city or region within Kansas).

• Personal stories or experiences related to KSBN, nursing discipline, workplace issues, or the impacts of current laws and regulations.

• Advocacy information, such as your willingness to contact legislators, provide testimony (anonymous or identified), or share your story for public advocacy.

You always choose what to share. All information is collected at your discretion.

2.2 Automatically Collected Information

When you visit our website, we may automatically collect limited technical information such as:

• IP address (which we do not attempt to link to your identity).

• Browser type and version, device type, and operating system.

• Pages visited, time and date of visit, and general usage patterns.

We use this information only to understand site performance, security, and how people use our site; we do not use it to identify individual nurses.

2.3 Cookies and Similar Technologies

We may use basic cookies or similar tools to:

• Remember your preferences (for example, if you have dismissed a banner).

• Understand general traffic patterns and improve site performance.

You can typically control cookies through your browser settings. Disabling cookies may affect some site functionality but will not prevent you from reading information about our advocacy.

3. How We Use Your Information

We use the information we collect strictly to advance our mission of fair treatment for nurses and to support advocacy around nursing legislation, including efforts like the Nursing Fair Treatment Bill (Kansas House Bill 2528).

Specifically, we may use your information to:

• Understand patterns of unfair treatment and discipline affecting Kansas nurses.

• Develop data‑driven advocacy materials (for example, aggregated statistics or anonymized examples) to support legislative and policy reform.

• Prepare testimony, talking points, and educational materials for lawmakers, stakeholders, and the public, using only anonymized stories unless you explicitly consent to more detailed use.

• Contact you (if you choose to share contact information) to:

  • Clarify details about your story or data.

  • Ask whether we may use your story in an anonymized form in public materials or testimony.

  • Share updates about advocacy efforts, hearings, or opportunities to support fair treatment legislation.

• Maintain and improve our website, communications, and outreach tools.

We do not sell, rent, or trade your personal information.

4. Anonymity and Story‑Sharing Practices

Protecting your anonymity is central to our mission.

• When you submit a story, we encourage you to omit names of individuals, specific facilities, or other details that could unnecessarily expose you to risk; however, we understand that some context is sometimes important.

• We store your submission in a secure manner accessible only to NAFFTKS organizers and designated volunteers who are bound by our privacy and anonymity guidelines.

• If we wish to use your story in any public way (for example, in testimony, on our website, in educational materials, or in conversations with lawmakers), we will:

  • Remove or alter identifying details (names, dates, specific locations, employer names, case numbers) to protect you as much as possible.

  • Contact you when contact information is provided to seek your express consent before using your story, even in anonymized form.

• You may decline to have your story used in public materials at any time.

We will never deliberately disclose your identity in advocacy, media, or legislative contexts without your clear, affirmative permission.

5. Access to Your Information

Access to the information you share is strictly limited.

• Only individuals working on behalf of NAFFTKS (organizers and trusted volunteers) who need access to perform advocacy, outreach, or administrative tasks will be allowed to view your information.

• These individuals are instructed to handle all information in a confidential manner and to prioritize anonymity, especially when dealing with nurse stories and sensitive details.

• We do not provide raw story submissions, contact lists, or identifying details to third parties (including legislators, media, or other organizations).

6. When NAFFTKS Volunteers May Contact You

If you choose to provide contact information, NAFFTKS volunteers or organizers may contact you to:

• Ask follow‑up questions about the experiences or data you shared, in order to better understand patterns of unfair treatment or disciplinary issues.

• Request your permission to use your story anonymously in written or spoken advocacy (e.g., legislative testimony, presentations, educational materials, press conversations).

• Invite you to participate in advocacy efforts (such as contacting your legislator) in whatever way feels safe and comfortable for you.

Volunteers will:

• Explain clearly who they are, that they are contacting you on behalf of NAFFTKS, and why they are reaching out.

• Use your story only with your express consent and always with your identity hidden, unless you explicitly request otherwise.

• Respect your decision if you decline to share more details or to have your story used in advocacy.

7. Legal Basis (If Applicable)

Although NAFFTKS operates primarily as a grassroots organization, our approach to privacy is consistent with common data protection principles:

• We process your information with your consent, which you may withdraw at any time.

• We process information for legitimate advocacy interests—advancing fair treatment legislation and protecting the nursing profession—while taking strong steps to protect your rights and anonymity.

8. Data Retention

We keep your information only as long as needed for our advocacy and organizational purposes, including:

• Understanding long‑term patterns of unfair treatment.

• Supporting ongoing and future legislative efforts related to nursing fairness.

If you contact us and request that we delete your identifiable information (such as your name, email, or original story), we will make reasonable efforts to:

• Remove your contact information from our active records.

• Retain only fully anonymized, non‑identifiable summaries or statistics, if any, for long‑term advocacy and research purposes.

9. Data Security

We take steps to protect your information from unauthorized access, use, or disclosure, including:

• Using password‑protected accounts and limiting access to a small group of NAFFTKS organizers and volunteers.

• Encouraging secure handling practices (for example, not sharing login details, using strong passwords, and avoiding downloading sensitive data unnecessarily).

While we strive to use reasonable organizational and technical safeguards, no system is completely secure. We are committed to continuous improvement of our security practices, especially in light of the sensitivity of nurse stories and the risk of retribution.

10. Sharing of Information with Third Parties

We do not sell or rent your personal information. We may share anonymized and aggregated information in certain contexts, such as:

• Summaries of how many nurses have reported particular types of issues.

• General descriptions of the kinds of problems nurses encounter with KSBN or disciplinary processes.

• De‑identified stories and examples with legislators, advocacy partners, or the public to illustrate the need for reform.

If we ever work with a technical or administrative service provider (for example, an email newsletter platform or secure form service), we will seek to ensure that such providers handle data in a way that is consistent with this Privacy Policy and only for the specific purpose of supporting NAFFTKS activities.

We may also disclose information if required by law, court order, or other legal process, or if we believe in good faith that such disclosure is reasonably necessary to protect our rights, safety, or the rights and safety of others. Even in such situations, we will attempt to protect anonymity to the greatest extent legally possible.

11. Your Choices and Rights

You have choices about how your information is used:

• You may choose what, if any, information to share with us.

• You may request that we stop contacting you, and we will honor that request.

• You may ask us not to use your story in advocacy efforts, even anonymously.

• You may request that we delete your contact information or other identifiable details from our records, subject to technical and legal limitations.

To exercise these choices, please contact us using the information provided in the “Contact Us” section below.

12. Children’s Privacy

Our website and advocacy are aimed at adults, particularly nurses and other healthcare professionals. We do not knowingly collect personal information from children under 13. If we learn that we have inadvertently received information from a child under 13, we will take reasonable steps to delete such information as soon as possible.

13. Third‑Party Links

Our website may include links to third‑party websites (such as legislative sites, news articles, or other organizations). We are not responsible for the privacy practices or content of those third‑party sites. If you follow a link to another website, we encourage you to review that site’s privacy policy.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, our advocacy work, or legal requirements. When we make changes, we will update the “Effective Date” at the top of this page. Material changes may also be announced on our website.

Your continued use of our website or continued communication with us after any changes are posted will constitute your acceptance of those changes.

15. Contact Us

If you have questions about this Privacy Policy, our data practices, or your information, or if you wish to exercise any of your choices described above, please contact us through the contact form or email address provided on our website.

Because our members may remain anonymous to protect against potential retribution from KSBN, general contact may be handled through a generic organizational email or contact form rather than named individuals. However, your questions and concerns will be taken seriously and handled as promptly and carefully as possible.

By using our website or sharing information with NAFFTKS, you acknowledge that you have read and understood this Privacy Policy and that you understand our strong commitment to protecting your privacy and anonymity while we work together to ensure fair treatment for Kansas nurses.